Request Forms

Lavonia Train Depot
1269 East Main Street, Lavonia, GA 30553

 

TERMS AND CONDITIONS 

PLEASE READ ENTIRE AGREEMENT CAREFULLY 

 

____ Rental Fee: $650

 

____ Security Deposit: $300

 

____ Availability: When facilities are not in use for scheduled activities and are available to the public for rent, use is available on a first-come, first-served basis.

 

____ Occupancy: The maximum number of people allowed is 120. Seating for 96. 

 

____ Hours: Facilities may be rented from 8:00 a.m. to 10:00 p.m., Please allow appropriate time for setup before the event and clean up after the event. 

 

____ Key: You will be given a code to the doors located at the backside of the facility. Please return the key to the lock box after making sure all doors are secured. If you have no received the code by 4:00 p.m. on the business day prior to your reservation, please call 706-356-1926.

 

____ Rental Fees: All rental fees and security deposits are due at the time of application. If the event exceeds the rental end time, the applicant and guests may be subject to eviction, loss of security deposit, and additional rental fees. The applicant may also lose facility use privileges. 

 

____ Security Deposit: All rental applicants must pay a security deposit. The deposit is refundable if, and only when, the facility is left clean and there is no damage to furnishings or equipment. If damage occurs and the cost of the damage exceeds the amount of the deposit, the rental applicant will be billed for any additional expense. Damages could lead to losing facility use privileges. The decision of whether the deposit shall be refunded is solely up to the City of Lavonia. The deposit will not be refunded until the facility has been inspected by City personnel. 

 

____ Cancellation Policy: If the facility rented and reserved is not canceled at least 15 days before the event, there will be a $50 cancellation fee. 

 

____ Parking: There is a dedicated parking lot in the back of the Lavonia Train Depot. Street parking is strictly prohibited. 

 

____ Sales: Commercial solicitation and transactions are prohibited. 

 

____ Alcohol: Alcoholic beverages are NOT allowed. Smoking and vaping are also not permitted.

 

____ Open flames are prohibited, with the exception of catering-safe chafing candles. The Depot kitchen includes a refrigerator and warming plate but is not designed to function as a catering kitchen. Tables and chairs may be rearranged as needed but must be returned to their original configuration before departure.

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____ Renters are responsible for the conduct of their guests and for any damage to the Depot, its furnishings, or equipment. They also assume all responsibility for personal injury, loss, or damage during the rental period. The City of Lavonia and the Downtown Development Authority are not liable for accidents, injuries, or personal property. Proof of insurance may be required for events with outside vendors or higher-risk activities.

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____ Decorations: No decorations or temporary fixtures may be affixed to the building or any architectural feature with nails, tacks, staples, or any application that will cause irreversible damage. Tape including Command Strips are not permitted on any walls, glass, or fixtures. 

 

____ Candles: No open flames are allowed inside the facility.

 

____ Smoking: Smoking is prohibited inside the facility. 

 

____ Cleaning: The facility must be cleaned, all decorations and trash must be removed, and the facility must be vacated by the end time indicated on the Facility Rental Agreement. The rental applicant is responsible for removing all personal articles, including leftover food, decorations, etc., and depositing trash in trash receptacles. All table tops, chairs, countertops, and appliances must be wiped clean. Floors should be spot-swept and mopped as needed. If it becomes necessary for City personnel to do an extensive amount of cleaning, there will be a corresponding deduction from the security deposit.

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Required Signature: I have read all of the rental policy information and agree to comply with my signature below. I understand that my security deposit may be forfeited, or I may be billed for any additional expense should any of the aforementioned requirements be ignored or abused or if any damages result from the actions of my rental.